Decision inputs
Facts that change the policy answer
The working material is transaction facts, public guidance and source materials; the intended result is a preliminary tax memo. Recording that pair prevents a vague approval from spreading to other uses.
- 1Task and owner
- Tax analyst wants to draft a tax research memo. Record the person who will stand behind a preliminary tax memo after the tool has finished.
- 2Information involved
- Transaction facts, public guidance and source materials. Include attachments and connected sources when deciding the highest information classification.
- 3Tool and account
- An approved company account. Treat a new plug-in or connector as a change to the approved setup.
- 4Intended result
- The expected result is a preliminary tax memo. State whether another person will see it, rely on it or receive an action produced from it.
- 5Consequence if it is wrong
- Tax treatment is fact-specific and generated citations or thresholds may be wrong. Use this consequence to distinguish a routine request from one needing specialist approval.
- 6Human review
- qualified tax owner should inspect, change, reject or stop the result. Their role should include checking source facts, correcting errors and refusing the proposed use.
Possible policy routes
The task name alone cannot decide it.
A published workplace policy can return different answers for the same task. These are the practical branches worth encoding.
A routine policy route may be possible
The company can consider a standard route where the exact account is approved, only the minimum confidential financial information is used, a preliminary tax memo remains within the stated purpose, and qualified tax owner reviews it before use.
Approval may be required
A named reviewer should take over when the account or data handling is uncertain, tax treatment is fact-specific and generated citations or thresholds may be wrong, or a preliminary tax memo reaches people or systems beyond the requester’s authority.
The request may need to stop or change
The policy may require another method where restricted information would enter an unapproved service, the output would act before qualified tax owner can intervene, or verify primary sources and require professional judgement before reliance cannot be maintained. Consider less information, a controlled account or a non-AI process.
Request checklist
Questions to ask before using the tool
- 01
Which approved account will perform draft a tax research memo, and what external connections can it reach?
- 02
What is the most sensitive element in transaction facts, public guidance and source materials, and does the tool need it?
- 03
Will a preliminary tax memo remain working material, reach another person or make another system act?
- 04
Does qualified tax owner have enough authority and time to stop the result?
- 05
Is this genuinely one request, or will repeated use turn it into an embedded process?
Worked request
What the employee should submit
This example supplies decision facts without pasting the underlying material into the approval record.
- requester
- tax analyst
- task
- Use AI to draft a tax research memo.
- information
- transaction facts, public guidance and source materials
- tool
- An approved company account
- frequency
- Recurring work
- region
- Where the work and affected people are located
- purpose
- Analyse
- impact
- Legal or tax guidance
- review
- Complete human review
- owner
- qualified tax owner
Useful safeguards
Controls that fit this request
- ✓
Verify primary sources and require professional judgement before reliance
- ✓
Reduce transaction facts, public guidance and source materials to the smallest useful extract and remove fields unrelated to a preliminary tax memo.
- ✓
Keep the use within analyse and run another check if the audience, tool or intended effect changes.
- ✓
Make the final route reproducible from the recorded facts, safeguards and policy version.
Questions people ask
About this AI use
Is using AI to draft a tax research memo automatically allowed?
The task name cannot settle the answer. Apply the company’s published rules to transaction facts, public guidance and source materials, the exact account, a preliminary tax memo, its audience and the proposed review.
How specific should the workplace AI request be?
Describe a preliminary tax memo, identify transaction facts, public guidance and source materials, name the exact tool and account, explain who will receive or rely on the output, and state how qualified tax owner will review it.
What should remain after the decision?
Make the final route reproducible from the recorded facts, safeguards and policy version. A classification and controlled reference may be enough when copying transaction facts, public guidance and source materials would create unnecessary risk.