Decision inputs
Facts that change the policy answer
Within workplace health and safety, this request uses survey responses and demographic breakdowns to produce wellbeing themes and programme ideas. Both belong in the submission before any policy route is trusted.
- 1Task and owner
- People wellbeing analyst wants to analyse an employee wellbeing survey. The request needs an accountable owner for wellbeing themes and programme ideas, even when the tool prepares most of the first draft.
- 2Information involved
- Survey responses and demographic breakdowns. The classification must cover what the tool can retrieve as well as what the requester types.
- 3Tool and account
- An approved company account. Confirm the approved account, retention setting and any connected service before the request begins.
- 4Intended result
- The expected result is wellbeing themes and programme ideas. Follow the result to its real endpoint so the request captures its practical effect.
- 5Consequence if it is wrong
- Small groups and free text can reveal health information about individuals. That risk sets the level of review and the person who should receive an exception.
- 6Human review
- wellbeing and privacy owners should inspect, change, reject or stop the result. Their role should include checking source facts, correcting errors and refusing the proposed use.
Possible policy routes
The task name alone cannot decide it.
A published workplace policy can return different answers for the same task. These are the practical branches worth encoding.
A routine policy route may be possible
The lower-friction route begins when the exact account is approved, only the minimum sensitive employee information is used, wellbeing themes and programme ideas remains within the stated purpose, and wellbeing and privacy owners reviews it before use.
Approval may be required
Pause the ordinary route whenever the account or data handling is uncertain, small groups and free text can reveal health information about individuals, or wellbeing themes and programme ideas reaches people or systems beyond the requester’s authority.
The request may need to stop or change
Do not continue unchanged when restricted information would enter an unapproved service, the output would act before wellbeing and privacy owners can intervene, or use minimum group sizes and avoid individual-level conclusions cannot be maintained. Consider less information, a controlled account or a non-AI process.
Request checklist
Questions to ask before using the tool
- 01
Will analyse an employee wellbeing survey run inside the approved company environment from start to finish?
- 02
Could survey responses and demographic breakdowns be reduced to a short de-identified extract?
- 03
Who receives wellbeing themes and programme ideas, and what will they do with it?
- 04
Can wellbeing and privacy owners inspect the complete result and its source before reliance?
- 05
Is this genuinely one request, or will repeated use turn it into an embedded process?
Worked request
What the employee should submit
This example supplies decision facts without pasting the underlying material into the approval record.
- requester
- people wellbeing analyst
- task
- Use AI to analyse an employee wellbeing survey.
- information
- survey responses and demographic breakdowns
- tool
- An approved company account
- frequency
- Recurring work
- region
- Where the work and affected people are located
- purpose
- Analyse
- impact
- Workplace programme planning
- review
- Complete human review
- owner
- wellbeing and privacy owners
Useful safeguards
Controls that fit this request
- ✓
Use minimum group sizes and avoid individual-level conclusions
- ✓
Reduce survey responses and demographic breakdowns to the smallest useful extract and remove fields unrelated to wellbeing themes and programme ideas.
- ✓
Write the boundary around wellbeing themes and programme ideas clearly so later users do not expand the approval by assumption.
- ✓
Link the completed check to the applicable policy version and append later reassessments separately.
Questions people ask
About this AI use
Is using AI to analyse an employee wellbeing survey automatically allowed?
Even an ordinary analyse an employee wellbeing survey request can change route when it involves restricted information, an external audience or weak review.
When is the request detailed enough to decide?
Describe wellbeing themes and programme ideas, identify survey responses and demographic breakdowns, name the exact tool and account, explain who will receive or rely on the output, and state how wellbeing and privacy owners will review it.
What belongs in the completed policy record?
Link the completed check to the applicable policy version and append later reassessments separately. A classification and controlled reference may be enough when copying survey responses and demographic breakdowns would create unnecessary risk.