Decision inputs
Facts that change the policy answer
Within workplace health and safety, this request uses the task, workstation description and reported discomfort to produce possible workstation adjustments. Both belong in the submission before any policy route is trusted.
- 1Task and owner
- Workplace ergonomics coordinator wants to recommend ergonomic adjustments. The policy check should identify who can approve, correct or withdraw possible workstation adjustments.
- 2Information involved
- The task, workstation description and reported discomfort. Account for every route by which the tool receives the material, including plug-ins and linked storage.
- 3Tool and account
- An approved company account. A personal login can handle information differently from the company-managed version of the same tool.
- 4Intended result
- The expected result is possible workstation adjustments. Follow the result to its real endpoint so the request captures its practical effect.
- 5Consequence if it is wrong
- Generic advice may worsen a condition or substitute for specialist assessment. This is the fact most likely to move the request from routine handling into review.
- 6Human review
- qualified ergonomics or occupational health owner should inspect, change, reject or stop the result. Their role should include checking source facts, correcting errors and refusing the proposed use.
Possible policy routes
The task name alone cannot decide it.
A published workplace policy can return different answers for the same task. These are the practical branches worth encoding.
A routine policy route may be possible
The company can consider a standard route where the exact account is approved, only the minimum employee health-related information is used, possible workstation adjustments remains within the stated purpose, and qualified ergonomics or occupational health owner reviews it before use.
Approval may be required
A named reviewer should take over when the account or data handling is uncertain, generic advice may worsen a condition or substitute for specialist assessment, or possible workstation adjustments reaches people or systems beyond the requester’s authority.
The request may need to stop or change
A stop or redesign route becomes relevant if restricted information would enter an unapproved service, the output would act before qualified ergonomics or occupational health owner can intervene, or use suggestions as preparation and obtain individual assessment where needed cannot be maintained. Consider less information, a controlled account or a non-AI process.
Request checklist
Questions to ask before using the tool
- 01
Is the exact account approved for recommend ergonomic adjustments, including its plug-ins and connected sources?
- 02
Does the proposed input include more of the task, workstation description and reported discomfort than the result actually requires?
- 03
Does possible workstation adjustments create an external statement, a decision or an automated action?
- 04
Does qualified ergonomics or occupational health owner have enough authority and time to stop the result?
- 05
Which change in tool, data, purpose or impact would require a fresh request?
Worked request
What the employee should submit
This example supplies decision facts without pasting the underlying material into the approval record.
- requester
- workplace ergonomics coordinator
- task
- Use AI to recommend ergonomic adjustments.
- information
- the task, workstation description and reported discomfort
- tool
- An approved company account
- frequency
- Recurring work
- region
- Where the work and affected people are located
- purpose
- Analyse
- impact
- Health recommendation
- review
- Complete human review
- owner
- qualified ergonomics or occupational health owner
Useful safeguards
Controls that fit this request
- ✓
Use suggestions as preparation and obtain individual assessment where needed
- ✓
Document why each part of the task, workstation description and reported discomfort is necessary before making it available to the tool.
- ✓
Set an expiry or review point when recurring work turns into a permanent process.
- ✓
Record the request and reviewer without copying unnecessary parts of the task, workstation description and reported discomfort into the audit trail.
Questions people ask
About this AI use
Is using AI to recommend ergonomic adjustments automatically allowed?
The company policy supplies the answer after it receives the real tool, data, purpose, impact and review plan. This page only prepares those facts.
How specific should the workplace AI request be?
Describe possible workstation adjustments, identify the task, workstation description and reported discomfort, name the exact tool and account, explain who will receive or rely on the output, and state how qualified ergonomics or occupational health owner will review it.
How much of the request should the company retain?
Record the request and reviewer without copying unnecessary parts of the task, workstation description and reported discomfort into the audit trail. A classification and controlled reference may be enough when copying the task, workstation description and reported discomfort would create unnecessary risk.