Decision inputs
Facts that change the policy answer
Here the tool receives job vocabulary, proficiency goal and approved examples, while someone ultimately relies on practice exercises tailored to the role. The policy must evaluate the whole path between them.
- 1Task and owner
- Learning designer wants to create language-learning exercises for staff. The request needs an accountable owner for practice exercises tailored to the role, even when the tool prepares most of the first draft.
- 2Information involved
- Job vocabulary, proficiency goal and approved examples. Include attachments and connected sources when deciding the highest information classification.
- 3Tool and account
- An approved company account. Approval must cover the account and its settings, not merely the product name.
- 4Intended result
- The expected result is practice exercises tailored to the role. State whether another person will see it, rely on it or receive an action produced from it.
- 5Consequence if it is wrong
- Generated examples may include inappropriate cultural assumptions or incorrect terminology. That risk sets the level of review and the person who should receive an exception.
- 6Human review
- language and role expert should inspect, change, reject or stop the result. Review is meaningful only when that person has enough context and authority to change the result.
Possible policy routes
The task name alone cannot decide it.
A published workplace policy can return different answers for the same task. These are the practical branches worth encoding.
A routine policy route may be possible
The request may fit ordinary policy handling once the exact account is approved, only the minimum internal information is used, practice exercises tailored to the role remains within the stated purpose, and language and role expert reviews it before use.
Approval may be required
Specialist approval becomes relevant if the account or data handling is uncertain, generated examples may include inappropriate cultural assumptions or incorrect terminology, or practice exercises tailored to the role reaches people or systems beyond the requester’s authority.
The request may need to stop or change
A stop or redesign route becomes relevant if restricted information would enter an unapproved service, the output would act before language and role expert can intervene, or review meaning, difficulty and workplace relevance cannot be maintained. Consider less information, a controlled account or a non-AI process.
Request checklist
Questions to ask before using the tool
- 01
Does the selected account retain or reuse anything supplied while trying to create language-learning exercises for staff?
- 02
Can any personal, sensitive, confidential or secret part of job vocabulary, proficiency goal and approved examples be removed?
- 03
Who receives practice exercises tailored to the role, and what will they do with it?
- 04
Can language and role expert inspect the complete result and its source before reliance?
- 05
Which change in tool, data, purpose or impact would require a fresh request?
Worked request
What the employee should submit
This example supplies decision facts without pasting the underlying material into the approval record.
- requester
- learning designer
- task
- Use AI to create language-learning exercises for staff.
- information
- job vocabulary, proficiency goal and approved examples
- tool
- An approved company account
- frequency
- Recurring work
- region
- Where the work and affected people are located
- purpose
- Draft or analyse
- impact
- Employee training
- review
- Complete human review
- owner
- language and role expert
Useful safeguards
Controls that fit this request
- ✓
Review meaning, difficulty and workplace relevance
- ✓
Document why each part of job vocabulary, proficiency goal and approved examples is necessary before making it available to the tool.
- ✓
Treat a new purpose, region, data source or recipient as a new request rather than silently extending this one.
- ✓
Keep the submitted facts, language and role expert’s decision and the exact published policy version.
Questions people ask
About this AI use
Is using AI to create language-learning exercises for staff automatically allowed?
The company policy supplies the answer after it receives the real tool, data, purpose, impact and review plan. This page only prepares those facts.
What belongs in the employee’s request?
Describe practice exercises tailored to the role, identify job vocabulary, proficiency goal and approved examples, name the exact tool and account, explain who will receive or rely on the output, and state how language and role expert will review it.
Which evidence makes the answer reproducible?
Keep the submitted facts, language and role expert’s decision and the exact published policy version. A classification and controlled reference may be enough when copying job vocabulary, proficiency goal and approved examples would create unnecessary risk.