Decision inputs
Facts that change the policy answer
For this request, public product information and a campaign theme is the input boundary and a set of public social posts is the output boundary. A useful check makes both explicit.
- 1Task and owner
- Social media manager wants to create social media posts. The request needs an accountable owner for a set of public social posts, even when the tool prepares most of the first draft.
- 2Information involved
- Public product information and a campaign theme. The classification must cover what the tool can retrieve as well as what the requester types.
- 3Tool and account
- An approved company account. Confirm the approved account, retention setting and any connected service before the request begins.
- 4Intended result
- The expected result is a set of public social posts. Record the audience and the next system in the chain, rather than describing the output only as a draft.
- 5Consequence if it is wrong
- Generated posts can invent facts, misuse a trend or depart from brand rules. That risk sets the level of review and the person who should receive an exception.
- 6Human review
- social media lead should inspect, change, reject or stop the result. The reviewer needs the source material and must be able to reject the output before it takes effect.
Possible policy routes
The task name alone cannot decide it.
A published workplace policy can return different answers for the same task. These are the practical branches worth encoding.
A routine policy route may be possible
The lower-friction route begins when the exact account is approved, only the minimum public information is used, a set of public social posts remains within the stated purpose, and social media lead reviews it before use.
Approval may be required
A named reviewer should take over when the account or data handling is uncertain, generated posts can invent facts, misuse a trend or depart from brand rules, or a set of public social posts reaches people or systems beyond the requester’s authority.
The request may need to stop or change
A stop or redesign route becomes relevant if restricted information would enter an unapproved service, the output would act before social media lead can intervene, or check facts, links, tone and scheduled publication before anything goes live cannot be maintained. Consider less information, a controlled account or a non-AI process.
Request checklist
Questions to ask before using the tool
- 01
Will create social media posts run inside the approved company environment from start to finish?
- 02
Could public product information and a campaign theme be reduced to a short de-identified extract?
- 03
Will a set of public social posts remain working material, reach another person or make another system act?
- 04
Will social media lead review before the result is sent, published or acted upon?
- 05
Is this genuinely one request, or will repeated use turn it into an embedded process?
Worked request
What the employee should submit
This example supplies decision facts without pasting the underlying material into the approval record.
- requester
- social media manager
- task
- Use AI to create social media posts.
- information
- public product information and a campaign theme
- tool
- An approved company account
- frequency
- Recurring work
- region
- Where the work and affected people are located
- purpose
- Draft or analyse
- impact
- External publication
- review
- Complete human review
- owner
- social media lead
Useful safeguards
Controls that fit this request
- ✓
Check facts, links, tone and scheduled publication before anything goes live
- ✓
Separate source material from the request record and expose only what the tool needs for a set of public social posts.
- ✓
Treat a new purpose, region, data source or recipient as a new request rather than silently extending this one.
- ✓
Make the final route reproducible from the recorded facts, safeguards and policy version.
Questions people ask
About this AI use
Is using AI to create social media posts automatically allowed?
The company policy supplies the answer after it receives the real tool, data, purpose, impact and review plan. This page only prepares those facts.
What belongs in the employee’s request?
Describe a set of public social posts, identify public product information and a campaign theme, name the exact tool and account, explain who will receive or rely on the output, and state how social media lead will review it.
How much of the request should the company retain?
Make the final route reproducible from the recorded facts, safeguards and policy version. A classification and controlled reference may be enough when copying public product information and a campaign theme would create unnecessary risk.