Decision inputs
Facts that change the policy answer
Within marketing and communications, this request uses approved corporate facts, quotations and announcement timing to produce a press release draft. Both belong in the submission before any policy route is trusted.
- 1Task and owner
- Communications manager wants to write a press release. The request needs an accountable owner for a press release draft, even when the tool prepares most of the first draft.
- 2Information involved
- Approved corporate facts, quotations and announcement timing. Check uploads, history and connected systems before describing the request as low sensitivity.
- 3Tool and account
- An approved company account. Confirm the approved account, retention setting and any connected service before the request begins.
- 4Intended result
- The expected result is a press release draft. Follow the result to its real endpoint so the request captures its practical effect.
- 5Consequence if it is wrong
- The release can create legal or reputational commitments before facts are final. That risk sets the level of review and the person who should receive an exception.
- 6Human review
- communications director should inspect, change, reject or stop the result. Their role should include checking source facts, correcting errors and refusing the proposed use.
Possible policy routes
The task name alone cannot decide it.
A published workplace policy can return different answers for the same task. These are the practical branches worth encoding.
A routine policy route may be possible
The request may fit ordinary policy handling once the exact account is approved, only the minimum internal information is used, a press release draft remains within the stated purpose, and communications director reviews it before use.
Approval may be required
Specialist approval becomes relevant if the account or data handling is uncertain, the release can create legal or reputational commitments before facts are final, or a press release draft reaches people or systems beyond the requester’s authority.
The request may need to stop or change
The proposed use should pause if restricted information would enter an unapproved service, the output would act before communications director can intervene, or confirm every quotation, figure, date and forward-looking statement with its owner cannot be maintained. Consider less information, a controlled account or a non-AI process.
Request checklist
Questions to ask before using the tool
- 01
Will write a press release run inside the approved company environment from start to finish?
- 02
Who is permitted to expose approved corporate facts, quotations and announcement timing to this tool and for this purpose?
- 03
Who receives a press release draft, and what will they do with it?
- 04
Will communications director review before the result is sent, published or acted upon?
- 05
Would another region, audience or frequency activate a different company rule?
Worked request
What the employee should submit
This example supplies decision facts without pasting the underlying material into the approval record.
- requester
- communications manager
- task
- Use AI to write a press release.
- information
- approved corporate facts, quotations and announcement timing
- tool
- An approved company account
- frequency
- Recurring work
- region
- Where the work and affected people are located
- purpose
- Draft or analyse
- impact
- Public statement
- review
- Complete human review
- owner
- communications director
Useful safeguards
Controls that fit this request
- ✓
Confirm every quotation, figure, date and forward-looking statement with its owner
- ✓
Keep whole files, mailboxes and datasets out of the prompt when a short part of approved corporate facts, quotations and announcement timing is enough.
- ✓
Set an expiry or review point when recurring work turns into a permanent process.
- ✓
Record the request and reviewer without copying unnecessary parts of approved corporate facts, quotations and announcement timing into the audit trail.
Questions people ask
About this AI use
Is using AI to write a press release automatically allowed?
Even an ordinary write a press release request can change route when it involves restricted information, an external audience or weak review.
When is the request detailed enough to decide?
Describe a press release draft, identify approved corporate facts, quotations and announcement timing, name the exact tool and account, explain who will receive or rely on the output, and state how communications director will review it.
How much of the request should the company retain?
Record the request and reviewer without copying unnecessary parts of approved corporate facts, quotations and announcement timing into the audit trail. A classification and controlled reference may be enough when copying approved corporate facts, quotations and announcement timing would create unnecessary risk.