Decision inputs
Facts that change the policy answer
Within product and design, this request uses a product problem, constraints and design system to produce several interface concepts. Both belong in the submission before any policy route is trusted.
- 1Task and owner
- Product designer wants to brainstorm interface layouts. The policy check should identify who can approve, correct or withdraw several interface concepts.
- 2Information involved
- A product problem, constraints and design system. Include attachments and connected sources when deciding the highest information classification.
- 3Tool and account
- An approved company account. Treat a new plug-in or connector as a change to the approved setup.
- 4Intended result
- The expected result is several interface concepts. The policy needs to know what happens after generation, including publication, communication and automated use.
- 5Consequence if it is wrong
- Generic patterns may ignore accessibility, content or real workflow constraints. Use this consequence to distinguish a routine request from one needing specialist approval.
- 6Human review
- product designer should inspect, change, reject or stop the result. Review is meaningful only when that person has enough context and authority to change the result.
Possible policy routes
The task name alone cannot decide it.
A published workplace policy can return different answers for the same task. These are the practical branches worth encoding.
A routine policy route may be possible
The company can consider a standard route where the exact account is approved, only the minimum internal product information is used, several interface concepts remains within the stated purpose, and product designer reviews it before use.
Approval may be required
A named reviewer should take over when the account or data handling is uncertain, generic patterns may ignore accessibility, content or real workflow constraints, or several interface concepts reaches people or systems beyond the requester’s authority.
The request may need to stop or change
The proposed use should pause if restricted information would enter an unapproved service, the output would act before product designer can intervene, or treat concepts as sketches and test them with actual constraints and users cannot be maintained. Consider less information, a controlled account or a non-AI process.
Request checklist
Questions to ask before using the tool
- 01
Will brainstorm interface layouts run inside the approved company environment from start to finish?
- 02
Can any personal, sensitive, confidential or secret part of a product problem, constraints and design system be removed?
- 03
Who receives several interface concepts, and what will they do with it?
- 04
Who replaces product designer when the request falls outside ordinary expertise?
- 05
Would another region, audience or frequency activate a different company rule?
Worked request
What the employee should submit
This example supplies decision facts without pasting the underlying material into the approval record.
- requester
- product designer
- task
- Use AI to brainstorm interface layouts.
- information
- a product problem, constraints and design system
- tool
- An approved company account
- frequency
- Recurring work
- region
- Where the work and affected people are located
- purpose
- Brainstorm ideas
- impact
- Internal work
- review
- Complete human review
- owner
- product designer
Useful safeguards
Controls that fit this request
- ✓
Treat concepts as sketches and test them with actual constraints and users
- ✓
Reduce a product problem, constraints and design system to the smallest useful extract and remove fields unrelated to several interface concepts.
- ✓
Reassess the request whenever its tool, information classification, frequency or consequence changes.
- ✓
Link the completed check to the applicable policy version and append later reassessments separately.
Questions people ask
About this AI use
Is using AI to brainstorm interface layouts automatically allowed?
The task name cannot settle the answer. Apply the company’s published rules to a product problem, constraints and design system, the exact account, several interface concepts, its audience and the proposed review.
How specific should the workplace AI request be?
Describe several interface concepts, identify a product problem, constraints and design system, name the exact tool and account, explain who will receive or rely on the output, and state how product designer will review it.
How should a later reviewer understand this decision?
Link the completed check to the applicable policy version and append later reassessments separately. A classification and controlled reference may be enough when copying a product problem, constraints and design system would create unnecessary risk.