Decision inputs
Facts that change the policy answer
The request sits in marketing and communications and connects existing website copy and an approved messaging brief with revised public web copy. That context distinguishes it from a generic permission to use AI.
- 1Task and owner
- Content designer wants to rewrite a website page. Name who owns the finished revised public web copy; ownership should not disappear because AI helped produce it.
- 2Information involved
- Existing website copy and an approved messaging brief. Look beyond pasted text: files, integrations and retrieval connections can expose the same material.
- 3Tool and account
- An approved company account. The request should identify the exact account because product-level approval leaves important controls unknown.
- 4Intended result
- The expected result is revised public web copy. Record the audience and the next system in the chain, rather than describing the output only as a draft.
- 5Consequence if it is wrong
- The rewrite may change a regulated claim, promise or qualification. That risk sets the level of review and the person who should receive an exception.
- 6Human review
- website owner should inspect, change, reject or stop the result. The reviewer needs the source material and must be able to reject the output before it takes effect.
Possible policy routes
The task name alone cannot decide it.
A published workplace policy can return different answers for the same task. These are the practical branches worth encoding.
A routine policy route may be possible
The lower-friction route begins when the exact account is approved, only the minimum internal information is used, revised public web copy remains within the stated purpose, and website owner reviews it before use.
Approval may be required
Pause the ordinary route whenever the account or data handling is uncertain, the rewrite may change a regulated claim, promise or qualification, or revised public web copy reaches people or systems beyond the requester’s authority.
The request may need to stop or change
The policy may require another method where restricted information would enter an unapproved service, the output would act before website owner can intervene, or compare the final text with the approved claims and preserve required qualifications cannot be maintained. Consider less information, a controlled account or a non-AI process.
Request checklist
Questions to ask before using the tool
- 01
Will rewrite a website page run inside the approved company environment from start to finish?
- 02
Could existing website copy and an approved messaging brief be reduced to a short de-identified extract?
- 03
Who receives revised public web copy, and what will they do with it?
- 04
Will website owner review before the result is sent, published or acted upon?
- 05
Would another region, audience or frequency activate a different company rule?
Worked request
What the employee should submit
This example supplies decision facts without pasting the underlying material into the approval record.
- requester
- content designer
- task
- Use AI to rewrite a website page.
- information
- existing website copy and an approved messaging brief
- tool
- An approved company account
- frequency
- Recurring work
- region
- Where the work and affected people are located
- purpose
- Draft or analyse
- impact
- External publication
- review
- Complete human review
- owner
- website owner
Useful safeguards
Controls that fit this request
- ✓
Compare the final text with the approved claims and preserve required qualifications
- ✓
Separate source material from the request record and expose only what the tool needs for revised public web copy.
- ✓
Treat a new purpose, region, data source or recipient as a new request rather than silently extending this one.
- ✓
Link the completed check to the applicable policy version and append later reassessments separately.
Questions people ask
About this AI use
Is using AI to rewrite a website page automatically allowed?
Permission depends on the facts submitted for this request. A different tool, information class, region or use of revised public web copy can produce another route.
When is the request detailed enough to decide?
Describe revised public web copy, identify existing website copy and an approved messaging brief, name the exact tool and account, explain who will receive or rely on the output, and state how website owner will review it.
How should a later reviewer understand this decision?
Link the completed check to the applicable policy version and append later reassessments separately. A classification and controlled reference may be enough when copying existing website copy and an approved messaging brief would create unnecessary risk.