Decision inputs
Facts that change the policy answer
Within people and hr, this request uses survey responses and demographic breakdowns to produce workplace themes and recommended actions. Both belong in the submission before any policy route is trusted.
- 1Task and owner
- People analyst wants to analyse an employee engagement survey. Name who owns the finished workplace themes and recommended actions; ownership should not disappear because AI helped produce it.
- 2Information involved
- Survey responses and demographic breakdowns. Look beyond pasted text: files, integrations and retrieval connections can expose the same material.
- 3Tool and account
- An approved company account. A personal login can handle information differently from the company-managed version of the same tool.
- 4Intended result
- The expected result is workplace themes and recommended actions. Record the audience and the next system in the chain, rather than describing the output only as a draft.
- 5Consequence if it is wrong
- Small groups and free-text comments can reveal individual employees. This is the fact most likely to move the request from routine handling into review.
- 6Human review
- people analytics and privacy owners should inspect, change, reject or stop the result. A final glance after an automatic action would not give that owner meaningful control.
Possible policy routes
The task name alone cannot decide it.
A published workplace policy can return different answers for the same task. These are the practical branches worth encoding.
A routine policy route may be possible
The lower-friction route begins when the exact account is approved, only the minimum employee personal information is used, workplace themes and recommended actions remains within the stated purpose, and people analytics and privacy owners reviews it before use.
Approval may be required
A named reviewer should take over when the account or data handling is uncertain, small groups and free-text comments can reveal individual employees, or workplace themes and recommended actions reaches people or systems beyond the requester’s authority.
The request may need to stop or change
The policy may require another method where restricted information would enter an unapproved service, the output would act before people analytics and privacy owners can intervene, or set minimum group sizes and avoid quoting identifiable comments cannot be maintained. Consider less information, a controlled account or a non-AI process.
Request checklist
Questions to ask before using the tool
- 01
Does the selected account retain or reuse anything supplied while trying to analyse an employee engagement survey?
- 02
Could survey responses and demographic breakdowns be reduced to a short de-identified extract?
- 03
Who receives workplace themes and recommended actions, and what will they do with it?
- 04
Can people analytics and privacy owners inspect the complete result and its source before reliance?
- 05
Which change in tool, data, purpose or impact would require a fresh request?
Worked request
What the employee should submit
This example supplies decision facts without pasting the underlying material into the approval record.
- requester
- people analyst
- task
- Use AI to analyse an employee engagement survey.
- information
- survey responses and demographic breakdowns
- tool
- An approved company account
- frequency
- Recurring work
- region
- Where the work and affected people are located
- purpose
- Analyse
- impact
- Internal work
- review
- Complete human review
- owner
- people analytics and privacy owners
Useful safeguards
Controls that fit this request
- ✓
Set minimum group sizes and avoid quoting identifiable comments
- ✓
Reduce survey responses and demographic breakdowns to the smallest useful extract and remove fields unrelated to workplace themes and recommended actions.
- ✓
Reassess the request whenever its tool, information classification, frequency or consequence changes.
- ✓
Record the request and reviewer without copying unnecessary parts of survey responses and demographic breakdowns into the audit trail.
Questions people ask
About this AI use
Is using AI to analyse an employee engagement survey automatically allowed?
Even an ordinary analyse an employee engagement survey request can change route when it involves restricted information, an external audience or weak review.
How specific should the workplace AI request be?
Describe workplace themes and recommended actions, identify survey responses and demographic breakdowns, name the exact tool and account, explain who will receive or rely on the output, and state how people analytics and privacy owners will review it.
What belongs in the completed policy record?
Record the request and reviewer without copying unnecessary parts of survey responses and demographic breakdowns into the audit trail. A classification and controlled reference may be enough when copying survey responses and demographic breakdowns would create unnecessary risk.