Decision inputs
Facts that change the policy answer
The working material is approved product facts and a launch brief; the intended result is a public launch announcement. Recording that pair prevents a vague approval from spreading to other uses.
- 1Task and owner
- Product marketer wants to draft a product announcement. The policy check should identify who can approve, correct or withdraw a public launch announcement.
- 2Information involved
- Approved product facts and a launch brief. Include attachments and connected sources when deciding the highest information classification.
- 3Tool and account
- An approved company account. The request should identify the exact account because product-level approval leaves important controls unknown.
- 4Intended result
- The expected result is a public launch announcement. Record the audience and the next system in the chain, rather than describing the output only as a draft.
- 5Consequence if it is wrong
- Unreleased dates, pricing or claims could be exposed or stated incorrectly. The policy route should reflect this possible harm instead of relying on how ordinary the task sounds.
- 6Human review
- product marketing lead should inspect, change, reject or stop the result. The reviewer needs the source material and must be able to reject the output before it takes effect.
Possible policy routes
The task name alone cannot decide it.
A published workplace policy can return different answers for the same task. These are the practical branches worth encoding.
A routine policy route may be possible
The lower-friction route begins when the exact account is approved, only the minimum internal information is used, a public launch announcement remains within the stated purpose, and product marketing lead reviews it before use.
Approval may be required
Pause the ordinary route whenever the account or data handling is uncertain, unreleased dates, pricing or claims could be exposed or stated incorrectly, or a public launch announcement reaches people or systems beyond the requester’s authority.
The request may need to stop or change
The proposed use should pause if restricted information would enter an unapproved service, the output would act before product marketing lead can intervene, or verify every claim against the approved launch brief before publication cannot be maintained. Consider less information, a controlled account or a non-AI process.
Request checklist
Questions to ask before using the tool
- 01
Does the selected account retain or reuse anything supplied while trying to draft a product announcement?
- 02
What is the most sensitive element in approved product facts and a launch brief, and does the tool need it?
- 03
Who receives a public launch announcement, and what will they do with it?
- 04
Will product marketing lead review before the result is sent, published or acted upon?
- 05
Is this genuinely one request, or will repeated use turn it into an embedded process?
Worked request
What the employee should submit
This example supplies decision facts without pasting the underlying material into the approval record.
- requester
- product marketer
- task
- Use AI to draft a product announcement.
- information
- approved product facts and a launch brief
- tool
- An approved company account
- frequency
- Recurring work
- region
- Where the work and affected people are located
- purpose
- Draft or analyse
- impact
- External publication
- review
- Complete human review
- owner
- product marketing lead
Useful safeguards
Controls that fit this request
- ✓
Verify every claim against the approved launch brief before publication
- ✓
Keep whole files, mailboxes and datasets out of the prompt when a short part of approved product facts and a launch brief is enough.
- ✓
Treat a new purpose, region, data source or recipient as a new request rather than silently extending this one.
- ✓
Make the final route reproducible from the recorded facts, safeguards and policy version.
Questions people ask
About this AI use
Is using AI to draft a product announcement automatically allowed?
The task name cannot settle the answer. Apply the company’s published rules to approved product facts and a launch brief, the exact account, a public launch announcement, its audience and the proposed review.
When is the request detailed enough to decide?
Describe a public launch announcement, identify approved product facts and a launch brief, name the exact tool and account, explain who will receive or rely on the output, and state how product marketing lead will review it.
What should remain after the decision?
Make the final route reproducible from the recorded facts, safeguards and policy version. A classification and controlled reference may be enough when copying approved product facts and a launch brief would create unnecessary risk.