Decision inputs
Facts that change the policy answer
Here the tool receives company metrics, forecasts and operating notes, while someone ultimately relies on a draft investor communication. The policy must evaluate the whole path between them.
- 1Task and owner
- Founder or finance lead wants to prepare an investor update. The request needs an accountable owner for a draft investor communication, even when the tool prepares most of the first draft.
- 2Information involved
- Company metrics, forecasts and operating notes. The classification must cover what the tool can retrieve as well as what the requester types.
- 3Tool and account
- An approved company account. The request should identify the exact account because product-level approval leaves important controls unknown.
- 4Intended result
- The expected result is a draft investor communication. Record the audience and the next system in the chain, rather than describing the output only as a draft.
- 5Consequence if it is wrong
- The material may contain confidential financial information and forward-looking statements. A familiar task still needs escalation when this consequence becomes plausible.
- 6Human review
- chief executive or finance owner should inspect, change, reject or stop the result. Review is meaningful only when that person has enough context and authority to change the result.
Possible policy routes
The task name alone cannot decide it.
A published workplace policy can return different answers for the same task. These are the practical branches worth encoding.
A routine policy route may be possible
The request may fit ordinary policy handling once the exact account is approved, only the minimum confidential financial information is used, a draft investor communication remains within the stated purpose, and chief executive or finance owner reviews it before use.
Approval may be required
Specialist approval becomes relevant if the account or data handling is uncertain, the material may contain confidential financial information and forward-looking statements, or a draft investor communication reaches people or systems beyond the requester’s authority.
The request may need to stop or change
A stop or redesign route becomes relevant if restricted information would enter an unapproved service, the output would act before chief executive or finance owner can intervene, or use an approved account and verify every number against the reporting source cannot be maintained. Consider less information, a controlled account or a non-AI process.
Request checklist
Questions to ask before using the tool
- 01
Will prepare an investor update run inside the approved company environment from start to finish?
- 02
Who is permitted to expose company metrics, forecasts and operating notes to this tool and for this purpose?
- 03
Who receives a draft investor communication, and what will they do with it?
- 04
Does chief executive or finance owner have enough authority and time to stop the result?
- 05
Does the intended use extend beyond the region and audience covered by the current policy?
Worked request
What the employee should submit
This example supplies decision facts without pasting the underlying material into the approval record.
- requester
- founder or finance lead
- task
- Use AI to prepare an investor update.
- information
- company metrics, forecasts and operating notes
- tool
- An approved company account
- frequency
- Recurring work
- region
- Where the work and affected people are located
- purpose
- Draft or analyse
- impact
- External communication
- review
- Complete human review
- owner
- chief executive or finance owner
Useful safeguards
Controls that fit this request
- ✓
Use an approved account and verify every number against the reporting source
- ✓
Separate source material from the request record and expose only what the tool needs for a draft investor communication.
- ✓
Reassess the request whenever its tool, information classification, frequency or consequence changes.
- ✓
Record the request and reviewer without copying unnecessary parts of company metrics, forecasts and operating notes into the audit trail.
Questions people ask
About this AI use
Is using AI to prepare an investor update automatically allowed?
The task name cannot settle the answer. Apply the company’s published rules to company metrics, forecasts and operating notes, the exact account, a draft investor communication, its audience and the proposed review.
What does the policy need to know about this use?
Describe a draft investor communication, identify company metrics, forecasts and operating notes, name the exact tool and account, explain who will receive or rely on the output, and state how chief executive or finance owner will review it.
How should a later reviewer understand this decision?
Record the request and reviewer without copying unnecessary parts of company metrics, forecasts and operating notes into the audit trail. A classification and controlled reference may be enough when copying company metrics, forecasts and operating notes would create unnecessary risk.