Decision inputs
Facts that change the policy answer
Here the tool receives public comments and moderation exports, while someone ultimately relies on themes and sentiment from audience reactions. The policy must evaluate the whole path between them.
- 1Task and owner
- Campaign analyst wants to analyse comments on a campaign. Responsibility for themes and sentiment from audience reactions stays with a named person or team throughout the request.
- 2Information involved
- Public comments and moderation exports. Check uploads, history and connected systems before describing the request as low sensitivity.
- 3Tool and account
- An approved company account. Treat a new plug-in or connector as a change to the approved setup.
- 4Intended result
- The expected result is themes and sentiment from audience reactions. The policy needs to know what happens after generation, including publication, communication and automated use.
- 5Consequence if it is wrong
- Comments may contain personal data, harassment or sarcastic language the model misreads. That risk sets the level of review and the person who should receive an exception.
- 6Human review
- campaign insights lead should inspect, change, reject or stop the result. A final glance after an automatic action would not give that owner meaningful control.
Possible policy routes
The task name alone cannot decide it.
A published workplace policy can return different answers for the same task. These are the practical branches worth encoding.
A routine policy route may be possible
The least restrictive path starts only after the exact account is approved, only the minimum public and personal information is used, themes and sentiment from audience reactions remains within the stated purpose, and campaign insights lead reviews it before use.
Approval may be required
Pause the ordinary route whenever the account or data handling is uncertain, comments may contain personal data, harassment or sarcastic language the model misreads, or themes and sentiment from audience reactions reaches people or systems beyond the requester’s authority.
The request may need to stop or change
A stop or redesign route becomes relevant if restricted information would enter an unapproved service, the output would act before campaign insights lead can intervene, or minimise identifiers and validate themes against a sample of original comments cannot be maintained. Consider less information, a controlled account or a non-AI process.
Request checklist
Questions to ask before using the tool
- 01
Will analyse comments on a campaign run inside the approved company environment from start to finish?
- 02
Who is permitted to expose public comments and moderation exports to this tool and for this purpose?
- 03
Who receives themes and sentiment from audience reactions, and what will they do with it?
- 04
Can campaign insights lead inspect the complete result and its source before reliance?
- 05
Is this genuinely one request, or will repeated use turn it into an embedded process?
Worked request
What the employee should submit
This example supplies decision facts without pasting the underlying material into the approval record.
- requester
- campaign analyst
- task
- Use AI to analyse comments on a campaign.
- information
- public comments and moderation exports
- tool
- An approved company account
- frequency
- Recurring work
- region
- Where the work and affected people are located
- purpose
- Analyse
- impact
- Internal work
- review
- Complete human review
- owner
- campaign insights lead
Useful safeguards
Controls that fit this request
- ✓
Minimise identifiers and validate themes against a sample of original comments
- ✓
Keep whole files, mailboxes and datasets out of the prompt when a short part of public comments and moderation exports is enough.
- ✓
Treat a new purpose, region, data source or recipient as a new request rather than silently extending this one.
- ✓
Record the request and reviewer without copying unnecessary parts of public comments and moderation exports into the audit trail.
Questions people ask
About this AI use
Is using AI to analyse comments on a campaign automatically allowed?
Treat this as a request pattern. The authoritative answer comes from the current company policy and the employee’s completed submission.
How specific should the workplace AI request be?
Describe themes and sentiment from audience reactions, identify public comments and moderation exports, name the exact tool and account, explain who will receive or rely on the output, and state how campaign insights lead will review it.
Which evidence makes the answer reproducible?
Record the request and reviewer without copying unnecessary parts of public comments and moderation exports into the audit trail. A classification and controlled reference may be enough when copying public comments and moderation exports would create unnecessary risk.